About Outpost
Singapore-owned and operated since 2016.
Based in Singapore and operating at Paya Lebar Quarters, we understand the local business context and what you truly need in a virtual secretary.
Trusted by public companies and SMEs:
Get a capable virtual secretary without the high price tag.
Get the help you need without the cost of hiring full-time.
You get to choose: Virtual secretaries should fit the way you work. That’s why we let you choose from a handpicked shortlist—someone who matches your preferences, working style, and specific needs. You stay in control of the schedule, tasks, and level of support, with the flexibility to scale up or down as your workload changes.
Trained and experienced: Virtual secretaries need more than just experience—they need the right mindset. During recruitment, we look for individuals with strong organisational skills, attention to detail, and the right attitude, backed by solid experience in administrative tasks, scheduling, and task management.
Back-Up Support for Business Continuity: If your main virtual secretary is unavailable due to sick leave or personal matters, a trained back-up is ready to step in—ensuring your operations continue smoothly without delays or disruption.
Flexible Support When You Need It: Only pay for the hours you use, with the freedom to scale up or down as your workload changes—no long-term contracts or unnecessary overheads.
Pricing.
Standard
- Experienced virtual secretary
- No contract
- Trackhed hours
- Fixed price arrangement available
Extensive
- Experienced virtual secretary
- Minimum 40 hours per week
- Tracked hours
- Fixed price arrangment available
Tracked hours
All hours are tracked and performance is monitored, so you only pay for productive, efficient work—nothing wasted.
No contract
Flexibility to stop or resume our virtual secretary services at any time.
Experienced professional
Being a reliable virtual secretary takes more than just basic skills. That’s why we only hire experienced secretaries with at least one year of experience.
Fixed Price arrangement
Fixed price arrangement is available if you’d prefer to have a fixed price quoted instead.
Popular tasks our Virtual Secretary handles.
Frequently Asked Questions
Outsourcing with us is simple. You let us know the type of support you need, and we’ll match you with trained team members who can take on the tasks. We handle the onboarding so you can start working with your team member as soon as possible.
Start with a free exploratory call or even WhatsApp us —no commitment needed. We’ll learn about your business, answer your questions, and suggest a setup that fits your needs and budget.
No, we offer flexible arrangements. You can start with a small project or short-term support and scale up as needed. We believe in earning your trust, not locking you in.
Once we understand your requirements, we can typically match you with a selected list of candidate promptly, allowing you to begin delegating tasks within 7-10 working days.
A virtual secretary is a remote administrative professional who handles day-to-day business tasks including scheduling, email management, call handling, data entry, and customer coordination. They function like an in-office secretary but work online — giving businesses consistent admin support without the cost of a full-time local hire.
Virtual secretaries use cloud-based tools to work with you in real time — managing calendars, answering calls, updating documents, and communicating via email or messaging apps. At Outpost, we assign a dedicated secretary briefed on your workflows and preferred communication style from day one.
“Outsourcing repetitive tasks to Outpost has freed our small team to focus on our core operations.“
Linus Chang
Founder – BackupAssist
“Having Outpost’s 24-hour call center support has been a huge help for our global business.“
Mary Anne
Operations Manager – Pineapple Baby Hampers
